POS, Inventory, Accounting Application

ERP.Diawan is a comprehensive web application designed for Point of Sale (POS), Inventory management, and Accounting. Built using Laravel and Vue.js, it addresses the requirements of small and medium-sized businesses and organizations.

With the newly released version v4, we have undergone significant enhancements to the application, rendering it even more versatile and suitable for a diverse spectrum of businesses.

The dashboard or homepage is designed to provide authenticated users with an informative overview of the system. It serves as a central hub where users can access key insights into system performance. Our dashboard features an elegant and user-friendly interface, offering customers quick access to vital information such as Revenue, Sale Return, Purchase Return, and Profit data for today, the last 7 days, the current month, and the current year, all available at a glance with just one click.

It’s important to note that when you initially access the dashboard, the statistics and charts will appear empty. However, as you start adding data to the system, these statistics and charts will populate, providing you with valuable insights into your system’s performance.

You can effortlessly navigate to various modules and sections of the system using the left-side navigation menu, making it convenient to access the specific functionalities you need.

Dashboard Statistics and Charts
You can find the details about every statistic and Chart below.

After the successful installation, you need to set up basic things in order to run the system properly. The setup page contains the page links to General settings, Roles & Permissions, Currencies, Units, VAT Rates, Brands, and Payment Methods. You need to add Roles & Permissions, Units, VAT Rates, and Brands for running the real-time system.

General Settings:
From this page, the site system owner can change the settings of the system. For more details check the below screenshot and descriptions.

Other Settings:
The things that you need to know about Roles & Permissions, Currencies, Units, VAT Rates, Brands.

Products are the most important elements of the system. After completing your setup you need to create your products. In order to create a product, you must create a category and sub-category first. To add stock you have to purchase that product. The product purchase price will be calculated automatically based on the purchase history.

Clients module help you to manage your clients. You can create, edit and delete clients. You can see the client invoices, returns, payments, and non invoice transactions from the client view page.

Suppliers module help you to manage your suppliers. You can create, edit and delete suppliers. You can see the supplier purchases, returns, payments, and non invoice transactions from the supplier view page.

Employees module helps you to manage your employees. You can create, edit and delete employees. You can see the employee payroll and increment history from the employee view page. You can also create also salary increments for the employees. In order to create an employee, you must create a department first. While creating an employee you can allow or disallow employee login and assign any role to an employee.

Accounts module helps to link all your transactions to the accounts. You must create at least one account to run the system because all the payments must be done under an account. After creating an account you can add non invoice balance from the “Add Balance” module. This will add balance into your accoaunt and later you will be able to use the account balanbce for expenases, payments etc.

Balance Transfers module helps you to transfer balance from one account to another account. To create a balance transfer you must select 2 different accounts.

Expense management module allow you to manage your company expenses. All expenses are connected with accounts. In order to create any expense, you need to create Expense Categories, Expense Sub Categories and Account first.

Purchase management module allow you to manage purchases for your products. By creating purchases the stock quantity of products will be increased and by deleting purchases the stock quantity of products will be decreased. When creating a purchase you can send a payment directly from the create page or you can do it later from the payments module. In order to create a purchase, you need to create Supplier, Products, VAT Rates, and Account first.

Purchase Return module allow you to manage products return for any purchase. By creating purchase returns the stock quantity of products will be decreased and by deleting purchases the stock quantity of products will be increased. You can create a maximum of one return from any specific purchase. The cost of return products will be adjusted with the purchase due automatically. If the cost of return products is greater than due then the due will be adjusted and the reaming amount will be added to the account as Account Receivable.

Quotation management helps to improve your sales. You can create a quotation and then send the quotation to your client. Later if you get approval for the quotation you will be able to create a sell from directly the quotation. A quotation will not have any impact on the inventory. In order to create a quotation, you need to create Client, Products, Purchases, and VAT Rates, first.

Invoices can be referred to as sales. The invoices module allows you to manage sales for your products. By creating invoices the stock quantity of products will be decreased and by deleting invoices the stock quantity of products will be increased. When creating an invoice you can add a payment directly from the create page or you can do it later from the payments module. In order to create an invoice, you need to create Clients, Products, VAT Rates, and Accounts first.

Invoice Return module allow you to manage products return for any invoice. By creating invoice returns the stock quantity of products will be increased and by deleting purchases the stock quantity of products will be decreased. You can create a maximum of one return from any specific invoice. The cost of return products will be adjusted with the invoice due automatically. If the cost of return products is greater than due then the due will be adjusted and the reaming amount will be deducted from the account as Account Payable.

Invoice payments module allows you to manage invoice payments. Using this module you can create payments for invoices. While creating invoice payments you can select single or multiple invoices and add payments for the selected invoices. In order to create invoice payments, you must create invoices first.

Non Invoice payments module helps you manage non-invoice dues and payments for your clients. Using this module you can bring your client dues and payments from your previous software to ERP.Diawan. You must create a non-invoice due first in order to create non-invoice payments.

Purchase payments module allows you to manage purchase payments. Using this module you can create payments for purchases. While creating purchase payments you can select single or multiple purchases and sent payments for the selected purchases. In order to create purchase payments, you must create purchases first.

Non Purchase payments module helps you manage non-purchase dues and payments for your suppliers. Using this module you can bring your supplier dues and payments from your previous software to ERP.Diawan. You must create a non-purchase due first in order to create non-purchase payments.

Loan authorities module allows you to add loan provider authorities. Loan authorities can be Bank, NGO, family members, friends, etc. After creating Loan authorities you will be able to ass loan from these authorities.

Loans module helps you to add loans to your account. Using this module you can manage your bank loan calculations and keep track of the loan payments. After adding a loan the loan amount will be added to the selected account. ERP.Diawan will allow you to create 2 types of loans and these are CC loans and Term loans. For a CC loan, you will pay the interest manually while paying the loan payment. For the term loan, the monthly payment rate and interest will be calculated automatically. You must create at least loan authority first in order to create any loan.

Loan payments module helps add payments for your loans. Using this module you can make payments for your unpaid loans. You must create loans first in order to create loan payments.

Asset management module helps you manage your company assets and their deprecation. We have implemented straight line depreciation method to calculate the deprecation. You can also create assets without any deprecation. In order to create any asset, you need to create an asset type first.

Payroll module helps you manage your employee salaries and other payments. Using the payroll module you can generate monthly salaries for your employees.

Inventory module helps you keep track of your product stocks. You can see the average purchase price, selling price, current stock, and inventory value. You can also see your inventory history(Stock In and Stock Outs) from this module.

Inventory Adjustments module allows you to adjust your product stock. You can increase or decrease your current stock using this module. While creating an adjustment if you select increment the product stock will increase on the other hand if you select decrement then the product stock will decrease.

From the profile page, you can update your information such as your name. email, password. While updating your profile leave the password fields empty if you don’t want to update your password.

Database backup module helps you to keep your database backup. Currently, you will be able to take the backup in SQL format. We will add support for the other format in the coming future. If anything goes wrong you will be able to restore the system using the backup database. So we recommend you keep at least one backup per week. In order to make the database backup please add the MySQL DUMP_PATH on the .env file. Find your MySQL dump path and then add it to the .env file. It will be something like to below path: DUMP_PATH=C:\\laragon\bin\mysql\mysql-5.7.33-winx64\bin\mysqldump

Balance Sheet report shows you the current summary of your business. In the Incomes section(on the left side) you will see the value of your total assets, inventory, client dues, and available account balances whereas in the Liabilities column you will see supplier dues, and bank loan amount. The Balance Sheet will update automatically based on your activities and transactions.

Summary Report report shows you the current activities of your business for a selected month and year. You can select the month and year to see a specific monthly summary report. The summary report will give you information about Opening Balance, Sales, Accounts Collection, Expenses, Transfer, and Closing Balance.

Profit/Loss Report shows you the gross and net Profit or Loss information for a selected date range. Gross profit/loss shows the profit/loss for each product whereas Net profit/loss shows you the total profit or loss for the selected date range. If you want to see the Net profit/loss then you need to select the Net Profit/Loss from the select option.

Expense Report shows you the expenses for a selected date range. You can see the specific category and sub-category expenses by selecting the category and sub-category.

Item Report report shows you the stock in and stock out information for a selected product and date range. You can select any product and date range to see the report.

Inventory Report Report shows you the Stock In, Stock Out information for a selected date range. You can see the specific category and sub-category product inventory report by selecting the category and sub-category. In order to see the inventory report please select category, sub category, product, and date range properly.